A&M Entertainment - Conference Management

Conference Management

A&M specializes in management of conferences, conventions, exhibits, seminars, workshops, events, trade shows and business meetings. As a full service event planning company, A&M will take care of all aspects of your conference. From complete conference management or supportive management.

Starting with our initial consultation we work together with our clients during the planning phase to review the project budget, event concepts, event location, staff requirements, catering, special live entertainment requests and production & design timeline. Our next steps include executing the development and design stages in which the physical aspects of the event begin to take form.

Prior to finalization, we continuously communicate with our clients to make any final changes and revisions. Finally we book the conference location, prepare logistics and information to vendors and make sure the conference becomes successful for all parties involved.

Professional Planning
Decide on conference format and dates
Establish planning timetable with deadlines
Make location decisions and negotiate booking agreements

Develop Programming
Provide program development and/or speaker selection process
Provide professionally designed presentation materials for conference
Make arrangements for accommodation and travel coordination for speakers

Advance Registration
Establish efficient registration procedures
Process payments: direct deposit, checks and credit cards
Respond to all inquiries with appropriate information
Prepare lanyards, name badges, speakers cards and other accreditation
Prepare financial reports for all registrations

Facility & Staff Management
Oversee and design exhibit areas and room set-ups
Setup on-site production office facilities, equipment and related services
Determine audio-visual needs: order equipment and personnel
Determine staff requirements & recruit appropriate staff members
Conduct staff training
Manage conference staff and brief facility staff

Coordination for Exhibitors
Provide exhibitor information packet
Guide setup and support exhibitors for full duration of conference

Additional Services
Design and produce signs
Negotiate and confirm top entertainers and/or speakers
Financial review and follow-up reports
Supervise media and on-site registration

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Los Angeles - Houston - New York

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